Visual Arts Registration


United States Copyright Office

Circular 40

Copyright Registration for Works of the Visual Arts

GENERAL INFORMATION

Copyright is a form of protection provided by the laws of the United States to the authors of "original works of authorship," including "pictorial, graphic, and sculptural works." The owner of copyright in a work has the exclusive right to make copies, to prepare derivative works, to sell or distribute copies, and to display the work publicly. Anyone else wishing to use the work in these ways must have the permission of the author or someone who has derived rights through the author.

COPYRIGHT PROTECTION IS AUTOMATIC

Under the present copyright law which became effective January 1, 1978, a work is automatically protected by copy- right when it is created. A work is created when it is "fixed" in a copy or phonorecord for the first time. Neither registration in the Copyright Office nor publication is required to secure copyright under the present law.

Advantages of Registration

There are, however, certain advantages to registration, including the establishment of a public record of the copyright claim. Copyright registration must generally be made before an infringement suit may be brought. Timely registration may also provide a broader range of remedies in an infringement suit.

PUBLICATION

The copyright law defines "publication" as: the distribution of copies of a work to the public by sale or other transfer of ownership or by rental, lease, or lending. Offering to distribute copies to a group of persons for purposes of further distribution or public display also constitutes publication. A public display does not of itself constitute publication. A work of art that exists in only one copy, such as a painting or statue, is not regarded as published when the single existing copy is sold or offered for sale in the traditional wayÑfor example, through an art dealer, gallery, or auction house. A statue erected in a public place is not necessarily published.

When the work is reproduced in multiple copies (such as reproductions of a painting or castings of a statue), the work is published when the reproductions are publicly distributed or offered to a group for further distribution or public display.

Publication is an important concept in copyright because, among other reasons, whether a work is published or not may affect the number of copies and the type of material that must be deposited when registering a work. In addition, all works published in the United States become subject to mandatory deposit in the Library of Congress. These requirements are explained elsewhere in this circular.

WORKS OF THE VISUAL ARTS

Copyright protects original "pictorial, graphic, and sculptural works," which include two-dimensional and three-dimensional works of fine, graphic, and applied art. The following is a list of examples of such works:

Advertisements, commercial prints, labels;

Artificial flowers and plants, floral arrangements;

Artwork applied to clothing or other useful articles;

Bumper stickers, decals, stickers;

Cartographic works: maps, globes, relief models;

Cartoons, comic strips;

Collages; Dolls, toys;

Drawings, paintings, murals;

Enamel works; Fabric, floor, and wallcovering designs;

Games, puzzles; Greeting cards, postcards, stationery;

Holograms, computer and laser artwork;

Jewelry designs; Models; Mosaics;

Needlework and craft kits;

Original prints: engravings, etchings, serigraphs, silk screen prints, woodblock prints;

Patterns for sewing, knitting, crochet, needlework;

Photographs, photomontages;

Posters;

Record jacket artwork or photography;

Relief and intaglio prints;

Reproductions: lithographs, collotypes;

Sculpture: carvings, ceramics, figurines, maquettes, molds, relief sculptures;

Stained glass designs;

Stencils, cut-outs;

Technical drawings, architectural drawings or plans, blueprints, diagrams, mechanical drawings;

Weaving designs, lace designs, tapestries.

Copyright protection for an original work of authorship does not extend to the following:

-- Ideas, concepts, discoveries, principles;

-- Formulas, processes, systems, methods, procedures;

-- Words and short phrases such as names, titles, and slogans;

-- Familiar symbols or designs; and

-- Mere variations of typographic ornamentation, lettering or coloring.

USEFUL ARTICLES

A "useful article" is an article having an intrinsic utilitarian function that is not merely to portray the appearance of the article or to convey information. Examples are clothing, furniture, machinery, dinnerware, and lighting fixtures. An article that is normally part of a useful article may itself be a useful article; for example, an ornamental wheel cover on a vehicle.

Copyright does not protect the mechanical or utilitarian aspects of such works of craftsmanship. It may, however, protect any pictorial, graphic, or sculptural authorship that can be identified separately from the utilitarian aspects of an object. Thus, a useful article may have both copyrightable and uncopyrightable features. For example, a carving on the back of a chair or a floral relief design on silver flatware could be protected by copyright, but the design of the chair or flatware itself could not. Some designs of useful articles may qualify for protection under the Federal patent law. For further information, write to the Commissioner of Patents and Trademarks, Washington, D.C. 20231.

Copyright in a work that portrays a useful article extends only to the artistic expression of the author of the pictorial, graphic, or sculptural work. It does not extend to the design of the article that is portrayed. For example, a drawing or photograph of an automobile or a dress design may be copyrighted, but that does not give the artist or photographer the exclusive right to make automobiles or dresses of the same design.

REGISTRATION PROCEDURES

If you choose to register a claim in your work, pacKage together the following materials in the same evelople:

1. A properly completed application;

2. A nonreturnable deposit of the work to be registered; and

3. A nonrefundable filing fee of $20 in the form of a check or money order, payable to the Register of Copyrights with each application.

Send the items to:

Register of Copyrights

Copyright Office

Library of Congress

Washington, D.C. 20559-6000

Application Form

Form VA is the appropriate form for registration of a work of the visual arts. The form should be completed legibly with black ink or typewriter. Do not use pencil or send a carbon copy. All pertinent information should be given on the basic application form.

If you photocopy our forms, be sure that they are legible and printed head-to head so that when you turn the sheet over, the top of page 2 is directly behind the top of page 1. Do not send two-page photocopies. The application must bear an original signature in ink. A continuation sheet supplied by the Copyright Office should be used only when all necessary information cannot be recorded on the basic form. No other attachments will be accepted. For information on ordering application forms and circulars, see "For More Information" on page 7 of this circular.

DEPOSIT REQUIREMENTS

Circular 40a, "Deposit Requirements for Registration of Claims to Copyright in Visual Arts Material," provides a basic guide about what material should be deposited when registering a claim and defines basic terms such as "complete copy," "best edition," and "identifying material. "The following is a general outline of the deposit requirements:

For Two-Dimensional Works:

If unpublished, one complete copy of identifying material.

If first published in the United States on or after January 1, 1978, generally two complete copies of the best edition.

If first published in the United States before January 1, 1978, two complete copies of the best edition as first published. Where identifying material is permitted or required, the identifying material must represent the work as first published.

If first published outside the United States before March 1, 1989, send one complete copy of the work as first published. Where identifying material is permitted or required, the identifying material must represent the work as first published.

If first published outside the United States after March 1, 1989, send one complete copy of either the first published edition or the best edition of the work.

For Three-Dimensional Works and Two-Dimensional Works Applied to Three-Dimensional Objects:

For published and unpublished works, identifying material such as photographs or drawings.

Special Provisions

For some works first published in the United States, only one copy is required instead of two. These include:

-- Greeting cards, picture postcards, stationery, business cards;

-- Games;

-- Pictorial matter or text on a box or container (where the contents of the container are not claimed);

-- Contributions to collective works. (The deposit may be either one complete copy of the best edition of the entire collective work, the complete section containing the contribution, the contribution cut from the collective work in which it appeared, or a photocopy of the contribution itself as it was published in the collective work.)

For some works, identifying material is permitted, not required. For example, either identifying material or actual copies may be deposited for some unpublished works and for limited editions of posters or prints with certain qualifying conditions. Deposits cannot be returned.

For all works that exceed 96 inches in any dimension, identifying material is required.For additional information on what is permitted or required for registration of certain kinds of visual arts works, request Circular 40a and Circular 96, Sections 202.19, 20, and 21, "Deposit Regulations of the Copyright Office."

REGISTRATION FOR TWO OR MORE WORKSWITH ONE APPLICATION AND FEE

Two or more individual works may be registered with one application and fee as follows:

Unpublished Works

A group of unpublished works may be registered as a collection if all of the following conditions are met:

-- The elements of the collection are assembled in an orderly form;

-- The combined elements bear a single title identifying the collection as a whole;

-- The copyright claimant or claimants for each element in the collection are the same; and

-- All of the elements are by the same author, or if they are by different authors, at least one author has contributed copyrightable authorship to each element.

NOTE: Works registered as an unpublished collection will be listed in the records of the Copyright Office only under the collection title.

Published Works

All copyrightable elements that are included in a single unit of publication, and in which the copyright claimant is the same, may be considered a single work for registration purposes. An example is a game consisting of playing pieces, a game board, and game instructions.

Group Registration of Contributions to Periodicals

A single registration may be made for a group of contributions to periodicals if all of the following conditions are met:

-- All of the works have the same copyright claimant;

-- All of the works are by the same author;

-- The author of each work is an individual, not an employer or other person for whom the work was made for hire;

-- Each work was first published as a contribution to a periodical (including newspapers) within a 12-month period;

-- The application identifies each contribution separately, including the periodical containing it and the date of its first publication.

In addition to the above conditions, if first published before March 1, 1989, a contribution as first published must have borne a separate copyright notice, and the name of the owner of copyright in the work (or an abbreviation or alternative designation of the owner) must have been the same in each notice.

Such contributions are registered on Form VA accompanied by Form GR/CP (group registration of contributions to periodicals). Examples of works eligible for such a group registration include cartoon strips, newspaper columns, horoscopes, photographs, drawings, and illustrations.

No Blanket Protection

Registration covers only the particular work deposited for the registration. It does not give any sort of "blanket" protection to other works in the same series. For example, registration of a single cartoon or comic strip drawing does not cover any earlier or later drawings. Each copyrightable version or issue must be registered to gain the advantages of registration for the new material it contains. However, under the conditions described above under "Published Works" and "Group Registration of Contributions to Periodicals," certain group registrations may be made with one application and fee.

NOTICE OF COPYRIGHT

For works first published on and after March 1, 1989, use of the copyright notice is optional though highly recommended. Before March 1, 1989, the use of the notice was mandatory on all published works, and any work first published before that date must bear a notice or risk loss of copyright protection.

Use of the notice is recommended because it informs the public that the work is protected by copyright, identifies the copyright owner, and shows the year of first publication. Furthermore, in the event that a work is infringed, if the work carries a proper notice, the court will not allow a defendant to claim "innocent infringement"--that is, that he or she did not realize that the work is protected. A successful innocent infringement claim may result in a reduction in damages that the copyright owner would otherwise receive.

Form of Notice

A proper copyright notice for works of the visual arts consists of the following three elements:

1. The symbol (c) (the letter C in a circle), or the word "Copyright," or the abbreviation "Copr.";

2. The year of first publication of the work; and

3. The name of the copyright owner, or an abbreviation by which the name can be recognized, or a generally known alternative designation of the owner.

Example: (c) 1995 Joan Jones

The year may be omitted where a pictorial, graphic, or sculptural work, with accompanying text, if any, is reproduced in or on greeting cards, postcards, stationery, jewelry, dolls, toys, or any useful article. In the case of a compilation or derivative work incorporating previously published material, the year date of first publication of the compilation or derivative work is sufficient.

Position of Notice

The notice should be permanently attached to the copies, legible to the ordinary user, and placed in such manner and location that it gives reasonable notice of the claim to copyright. It must not be concealed from view upon reasonable examination.

For specific examples of methods of affixing the notice to various kinds of works--as well as additional information on omission of the notice and correcting errors in the notice-- request Circular 3, "Copyright Notice."

MANDATORY DEPOSIT FOR WORKS PUBLISHED IN THE UNITED STATES

Although a copyright registration is not required, the Copyright Act establishes a mandatory deposit requirement for works published in the United States. In general, the owner of copyright or the owner of the exclusive right of publication in the work has a legal obligation to deposit in the Copyright Office within 3 months of publication in the United States two complete copies or phonorecords of the best edition. It is the responsibility of the owner of copyright or the owner of the right of first publication in the work to fulfill this mandatory deposit requirement. Failure to make the deposit can result in fines and other penalties but does not affect copyright protection.

Some categories of pictorial, graphic, and sculptural works are exempt from this requirement, and the obligation is reduced for other categories. The following works are exempt from the mandatory deposit requirement:

-- Scientific and technical drawings and models;

-- Greeting cards, picture postcards, and stationery;

-- Three dimensional sculptural works (but not including globes, relief models, and similar cartographic works);

-- Works published only as reproduced in or on jewelry, toys, games, textiles, packaging material, and any useful article;

-- Advertising material published in connection with articles of merchandise, works of authorship, or services;

-- Works first published as individual contributions to collective works (but not the collective work as a whole);

-- Works first published outside the United States and later published without change in the United States, under certain conditions. (See Circular 96, Sections 202.19, 20, and 21.)

Copies deposited for the Library of Congress under the mandatory deposit provision may also be used to register the claim to copyright, but only if they are accompanied by the prescribed application and fee for registration. For further information about mandatory deposit, request Circular 7d, "Mandatory Deposit of Copies or Phonorecords for the Library of Congress."

EFFECTIVE DATE OF REGISTRATION

A copyright registration is effective on the date the Copyright Office has received all of the required elements in acceptable form, regardless of how long it takes thereafter to process the application and mail the certificate of registration. The time required to process an application varies, depending on the amount of material the office is receiving and the personnel available. It must also be kept in mind that it may take several days for mailed material to reach the Copyright Office and for the certificate of registration to reach the recipient.

If you apply for copyright registration, you will not receive an acknowledgment that your application has been received (the Office receives over 600,000 applications annually). But you can expect:

-- A letter or telephone call from a Copyright Office staff member if further information is needed; or

-- A certificate of registration to indicate the work has been registered, or if the application cannot be accepted, a letter explaining why it has been rejected.

You may not receive any communications from the Copyright Office until 120 days have passed.

If you want to know the date that the Copyright Office receives your material, you should send it by registered or certified mail and request a return receipt.

MORAL RIGHTS FOR VISUAL ARTISTS

For certain one-of-a-kind visual art and numbered limited editions of 200 or fewer copies, authors are accorded rights of attribution and integrity. The right of attribution ensures that artists are correctly identified with the works of art they create and that they are not identified with works created by others. The right of integrity allows artists to protect their works against modifications and destructions that are prejudicial to the artists' honor or reputation. These rights may not be transferred by the author, but they may be waived in a written instrument. Transfer of the physical copy of a work of visual art or of the copyright does not affect the moral rights accorded to the author.

For works of visual art incorporated in a building, special rules apply. If the owner of a building desires to remove such a work from the building and removal is possible without destruction, the owner is required to accord the author the opportunity to make the removal himself. A registry is established within the Copyright Office to record information relevant to this obligation. Both owners of buildings and authors of visual art incorporated in buildings may record statements in the registry. For further information, request Circular 96, Section 201.25, "Visual Arts Registry."

FOR MORE INFORMATION

To request applications, circulars, and other publications, call the Forms and Publications Hotline 24 hours a day, (202) 707-9100, and leave a recorded message, or write:

Publications Section, LM-455

Copyright Office

Library of Congress

Washington, D.C. 20559-6000

To speak with an information specialist or to request further information, call (202)707-3000 (TTY (202) 707-6737 between 8:30 a.m. and 5:00 p.m., Eastern Time, Monday to Friday, except Federal holidays.

Frequently requested Copyright Office circulars, announcements, regulations, and other related materials are available over the Internet. These documents may be examined and downloaded through the Library of Congress campus-wide information system, LC MARVEL. To access, gopher to marvel.loc.gov, port 70. Then select the copyright menu. Copyright information also is available through the World Wide Web at http://lcweb.loc.gov/copyright. The World Wide Web address offers information created by the Copyright Office and links to other copyright related resources created elsewhere.

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