Sample Letter To Landlord: Improper Deductions or Over-Charges from Security Deposit for Normal Wear And Tear

If your landlord is overcharging you or is claiming improper deductions from your security deposit, use this free sample letter below. Fill in the necessary information regarding the dates of your lease, the property's location, and the amount of money taken before sending this sample letter to your landlord. For more legal help when dealing with landlords and housing contracts, use the free tool below.

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Jeffrey Johnson is a legal writer with a focus on personal injury. He has worked on personal injury and sovereign immunity litigation in addition to experience in family, estate, and criminal law. He earned a J.D. from the University of Baltimore and has worked in legal offices and non-profits in Maryland, Texas, and North Carolina. He has also earned an MFA in screenwriting from Chapman Univer...

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Written by Jeffrey Johnson
Insurance Lawyer Jeffrey Johnson

UPDATED: Jul 15, 2021

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[Month XX, 20XX]

[Landlord’s Name]
[Landlord’s Redirect URL]
[City, State ZIP]


Re: Deposit for [Rental Property Redirect URL]

Dear [Landlord]:

On [Month XX, 20XX] I vacated [Rental Property Redirect URL].  Thereafter, on [Month XX, 20XX], I received an itemized list of deductions you claim you are withholding from my security deposit. Included on your list is a $500 deduction for repainting the interior of the house due to dirt on the walls and a $200 deduction for a professional cleaning service to clean the refrigerator and stove.

I moved into the house in [Month Year]. I rented your property for [XX years]; during that time, the interior was never repainted. Normal wear and tear on the interior paint of a house is to be expected. The fading and soiling of the paint is due to normal wear and tear. As such, the cost of repainting is your responsibility. I demand the return of my $500 you have improperly deducted from my deposit for this purpose.

Admittedly, the stove and the refrigerator were not as clean as when I moved into the house. However, $200 is an unreasonable amount to charge to perform light cleaning on two appliances. Per [your State] law, you may only deduct the actual amount paid for cleaning the parts of the house I left dirty. I’d ask that you provide me with a copy of the invoice—including the amount paid and hours spent—tendered by the cleaning company for their services. The actual invoiced amount can be deducted from my deposit, but the balance of the $200 you have withheld should be returned to me, promptly.

If you do not comply with the requests outlined above within 5 days of the date of this letter [or the date required by your state law, if that is later] I will be left with no choice but to take the matter to small claims court.

Best Regards,
[Your Name]

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