Sample Letter To Landlord: Improper Deduction from Security Deposit for Cleaning Fee that Is Not Tenant’s Responsibility

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Jeffrey Johnson is a legal writer with a focus on personal injury. He has worked on personal injury and sovereign immunity litigation in addition to experience in family, estate, and criminal law. He earned a J.D. from the University of Baltimore and has worked in legal offices and non-profits in Maryland, Texas, and North Carolina. He has also earned an MFA in screenwriting from Chapman Univer...

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Written by Jeffrey Johnson
Insurance Lawyer Jeffrey Johnson

UPDATED: Jul 16, 2021

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[Month XX, 20XX]

[Landlord’s Name]
[Landlord’s Redirect URL]
[City, State ZIP]

Re: Deposit for [Rental Property Redirect URL]

Dear [Landlord]:

On [Month XX, 20XX] I vacated [Rental Property Redirect URL]. I cleaned the house thoroughly prior to leaving; it is cleaner now than it was when I took possession. I have enclosed photographs depicting the condition of the house both at the time I moved in and immediately prior to vacating.  The photos depict the spotless condition of the home at the time I vacated the premises, as well as the poor condition in which I found the house upon move-in.

On [Month XX, 20XX] I received your letter informing me that you have deducted $200 from my security deposit to pay for a cleaning service. This is unacceptable.  You have neither the right–nor the necessity–to charge me for a cleaning service. I demand the immediate return of my $200.

Under the law of this state, you have [number of] days to return my deposit. If I do not receive the remaining $200 from you by that time [or within 5 days of the date of this letter, if the time has already passed], I will take the matter to small claims court.

Best Regards,
[Your Name]

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