California Personnel File Checklist

Get Legal Help Today

 Secured with SHA-256 Encryption

Jeffrey Johnson is a legal writer with a focus on personal injury. He has worked on personal injury and sovereign immunity litigation in addition to experience in family, estate, and criminal law. He earned a J.D. from the University of Baltimore and has worked in legal offices and non-profits in Maryland, Texas, and North Carolina. He has also earned an MFA in screenwriting from Chapman Univer...

Full Bio →

Written by

UPDATED: Mar 11, 2015

Advertiser Disclosure

It’s all about you. We want to help you make the right legal decisions.

We strive to help you make confident insurance and legal decisions. Finding trusted and reliable insurance quotes and legal advice should be easy. This doesn’t influence our content. Our opinions are our own.

Editorial Guidelines: We are a free online resource for anyone interested in learning more about legal topics and insurance. Our goal is to be an objective, third-party resource for everything legal and insurance related. We update our site regularly, and all content is reviewed by experts.

By: C. Edward Langhammer, Jr. Member, Cotkin & Collins

Detailed personnel files management is beyond the scope of this article. Suffice to say that employers should consider taking the following steps, with awareness of certain “hot button” issues where records retained encompass medical information, EEO compliance, immigration and other “confidential” files:

Step 1: Establish a policy for personnel files.

Step 2: Establish a system for purging the files are the required retention period.

Step 3: Establish separate “Confidential” files for:

  • Medical records
  • Equal Employment Opportunity records.
  • I-9 Files (Immigration and Naturalization—all I-9s should be kept in one common file rather than individual employee files)
  • Other “Confidential” files such as investigative files for harassment, discrimination claims, and background and reference checks.

Step 4: Establish a personnel file for each employee.

Click here, for a top rated California employment law firm to evaluate your legal rights. No Cost. No Obligation.

(“Copyright ©2006, Cotkin, Collins & Ginsburg. Used with permission. Website:

Get Legal Help Today

Find the right lawyer for your legal issue.

 Secured with SHA-256 Encryption