As an employer, can I legally share an employees Payroll, personal, etc. information with his spouse?

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As an employer, can I legally share an employees Payroll, personal, etc. information with his spouse?

I have an employee whose spouse always sends in his time sheets and his reimbursable documents. She wants information about his last Payroll that I processed, saying it’s incorrect. As the employer, can I share my employee’s Payroll and personal information with her instead of talking to my employee directly?

Asked on October 18, 2016 under Employment Labor Law, Colorado

Answers:

SJZ, Member, New York Bar / FreeAdvice Contributing Attorney

Answered 4 years ago | Contributor

No; it is his information and you can only share it with him unless and only if he authorizes you to share it with her, such as a power of attorney or even a less-formal (but still signed by him) letter indicating that you could give her the information. Without written authorization, only give it to him; she can get it from her spouse.


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