Does a scanned copy of a customer signed proof of delivery document carry legal weight to compel payment if the original has been destroyed?

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Does a scanned copy of a customer signed proof of delivery document carry legal weight to compel payment if the original has been destroyed?

Asked on January 7, 2011 under Business Law, Texas

Answers:

M.T.G., Member, New York Bar / FreeAdvice Contributing Attorney

Answered 13 years ago | Contributor

Generally speaking, when any document that you intend to introduce as evidence is not an original then you need to have the document in some way authenticated as an exact copy.  You will also have to explain what happened to the original document.  Why do you have only a scanned copy of the original?  Is it your office procedure to take the original when received to scan it in to your system to insure that it is properly memorialized?  If all you are doing is sending it in to the customer to show them then at this point you need not worry.  If they contest it and refuse to pay well, then, you will have to sue and it will be an issue.  Good luck.


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